Training management system

A training management system (TMS), training management software, or training resource management system (TRMS) is a software application for the administration, documentation, tracking, and reporting of instructor-led-training programs.^[1] It is primarily used by corporate training administrators to manage and streamline various aspects of training activities, including session registration, course administration, and compliance tracking.^[2]

A TMS can function as a standalone system or be integrated with other enterprise solutions such as enterprise resource planning (ERP) systems, Learning Management Systems (LMS), and Learning Record Stores (LRS).^[3] The goal of a TMS is to optimise and automate training-related processes, enhancing efficiency and improving overall organisational training effectiveness.

The primary purpose of a TMS is to manage back-office processes associated with training programs. This typically includes the administration of instructor-led-training sessions, tracking learner progress, scheduling and managing instructors, and reporting on training outcomes.

TMS systems are critical for organisations that conduct frequent training programs, as they help reduce administrative overhead, improve compliance reporting, and enhance the learner experience. Key functionalities of TMS solutions typically include:

• Session registration. The ability to register, cancel or transfer learners for training programmes, track registration statuses, and manage waiting lists.
• Course and resource administration. Outlining session content, managing course calendars, managing resources such training rooms and instructors.
• Tracking and reporting. Monitoring learner progress and certificate expiration dates, generating performance reports, and analysing training effectiveness.
• Compliance training and management.^[4] Ensuring that training programs meet regulatory requirements, especially in industries such as healthcare, manufacturing, and finance.
• Financial management.^[5][6] Budget forecasting, cost-tracking, and invoicing for paid courses.

TMS solutions can be used across various sectors, including government, healthcare, finance, education, and manufacturing, among others. They are often employed to manage both internal employee training programs as well as external client or customer training.

Los TMS pueden complementarse con otras tecnologías de aprendizaje, como un sistema de gestión del aprendizaje para la administración del aprendizaje electrónico y la impartición de cursos. ^{[ 7 ] [ 8 ] [ 9 ]}

La mayoría de las soluciones TMS modernas se basan en la web, lo que proporciona a los usuarios un acceso sencillo desde cualquier lugar con conexión a internet. Inicialmente, muchas soluciones TMS se diseñaron para alojarse localmente en las instalaciones de las organizaciones, lo que requería que estas adquirieran una licencia e instalaran el software en sus propios servidores. Sin embargo, con la creciente adopción de tecnologías en la nube, muchos proveedores de TMS ahora ofrecen su software como Software como Servicio (SaaS) , con el alojamiento y el mantenimiento gestionados por el proveedor. ^{[ 10 ]}

• Almacén de registros de aprendizaje
• Sistema de información estudiantil